Import
Upload a CSV from Arbor, SIMS or Bromcom and run it as a dry run first. Large changes are held for review, and pupils with missing contact restriction data are listed before anything goes live.
How it works
Live in a fortnight, not a term.
There is no data migration and nothing to switch off. You import a CSV, invite parents in waves, and send the first letter from the same screen you will use every week after that.
How it works
From last night’s export to a form the parent actually completes.
1Import
Load the register
Upload a CSV from Arbor, SIMS or Bromcom and run it as a dry run first. Large changes are held for review, and pupils with missing contact restriction data are listed before anything goes live.
No half-finished import reaches a parent.
2Invite
Get parents in
Invite adults in waves rather than all at once. Parents sign in with a one-time code, so there is no password to reset in the first week of September.
An invite link cannot be activated by a mail scanner.
Invite
Invite adults in waves rather than all at once. Parents sign in with a one-time code, so there is no password to reset in the first week of September.
3Send
Send it once, everywhere
Choose the class of message, preview who is eligible and who is excluded, then send to the app, email and print together and read the outcome per recipient.
Nobody has to claim that everyone received it.
Send
Choose the class of message, preview who is eligible and who is excluded, then send to the app, email and print together and read the outcome per recipient.
4Follow up
Own what comes back
Absences, payment questions and enquiries land as threads with an owner and a due date. Anything that turns into a safeguarding concern routes to the DSL.
Nothing sits unread in a shared mailbox.
Follow up
Absences, payment questions and enquiries land as threads with an owner and a due date. Anything that turns into a safeguarding concern routes to the DSL.
Three ways in
Parents, the office and the safeguarding lead each get their own view.
They share a school and a set of permissions. They do not share inboxes, bookings or staff notes.
The parent app
Today, letters, forms, trips, evenings, absence, school life and the school’s other apps. Students get their own smaller version with homework and a timetable.
Used by · parents · carers · approved collectors
The office
Compose with an audience preview, work the queue, run the import, manage invites, charges, print packs and parents’ evening slots.
Used by · office staff · administrators
Safeguarding lead
Raise a halt and office copies disappear from ordinary staff. Releasing a restriction on a contact is a DSL decision. This is not a replacement for CPOMS and does not pretend to be.
Used by · DSL · deputy
Fits what you already run
Keep the systems you already pay for.
Nobody has to move their register, their payment provider or their homework platform. Pupil Gate gives families one way in and points them at the rest.
Your MIS stays the register
CSV import today from Arbor, SIMS and Bromcom, with connector work mapped out. Parent details are never written back on the quiet: a change is a request the office approves and applies in the MIS.
Your provider keeps the money
ParentPay, Squid, your own Stripe account or payment link, bank transfer, or a note telling parents where to go. The school stays the merchant and the funds land in the school’s account.
Your other apps get a tile
List Satchel, Tapestry, the caterer or the music service, with website and store links for parents and students. Staff sign in through Entra or Google.
Give parents one place to look.
Open the demo as a parent, then as the office, and see the same letter from both ends. It is a fictional trust with the real product behind it.
Today at Riverside
Letter sent to4 adults
Left out on purpose1
Forms still open3